Entering Student-Athlete Information

Step 1: Medical Clearance

Please schedule an appointment with a physician for a physical examination. Please be aware that you may not be able to obtain an appointment for several weeks, so please make this appointment as soon as possible. You must download and print the following forms for you and your physician to complete at your appointment.

Athletic Participation Physical Form

Student Health Center Health Evaluation Form

Form is located under the link for Forms & Documents on the left side of the website

Step 2: Health Insurance Information

Please download, print, and complete the following form:

Health Insurance Form

In order to make sure your child's insurance coverage will meet his or her needs while away at school, please download and complete the form

Understanding Your Health Insurance Coverage While Away From Home

Please download, print, and complete the following form. Please note that you must copy, paste, or otherwise attach a copy of the front AND back of your insurance card in the space provided.

Insurance Card Form

Step 3: Student Health Center Insurance Information

IF YOU HAVE EXISTING HEALTH CARE COVERAGE for your child and DO NOT wish to purchase the student health insurance coverage offered through the Student Health Center at The College of William and Mary, you need to visit http://www.wm.edu/health/insurance to submit a waiver request. The link for the waiver request form is under waiver information on the left side of the screen. YOU MUST SUBMIT THIS ONLINE! If you do not submit this request by July 1st, you will be automatically enrolled in and billed for coverage under the student insurance administered by United Health Care. Please note that this basic plan does NOT cover costs associated with athletic injuries.

IF YOU DO NOT HAVE INSURANCE COVERAGE, you may obtain coverage at www.esurance.com/home/health.asp If you are uninsured when you enroll in the College of William and Mary, you will be automatically enrolled in and billed for coverage under the student insurance administered by United Health Care. Please note that this basic plan does NOT cover costs associated with athletic injuries.

Step 4: IF APPLICABLE New prescription requirements for the NCAA

The National Collegiate Athletic Association (NCAA) bans certain classes of drugs because they can harm student-athletes and could create an unfair advantage in competition. The NCAA will grant medical exceptions if adequate documentation showing the student-athlete has undergone a diagnostic evaluation for a type of drug. Exceptions may be granted for substances included in the following classes of banned drugs: anabolic agents, stimulants, beta blockers, diuretics, anti-estrogens, and peptide hormone. If you are on these medications, CLICK HERE for a letter to give to your doctor to obtain the proper documentation for your medication so that we may have it on file in the Athletic Training Room. The NCAA now requires us to have this information on file.

Step 5: Submitting Your Forms

Please mail the completed forms to the appropriate addresses shown below by JUNE 15:

Athletic Participation Physical Form
Health Insurance Form
Understanding Your Health Insurance Coverage While Away From Home
Insurance Card Form

Please mail to the following address:

Division of Sports Medicine
P.O. Box 399 Williamsburg, VA 23187-0399

Student Health Center Health Evaluation Form

Please mail to the following address:

Student Health Center
P.O. Box 8795 Williamsburg, VA 23187-8795

These files are in .pdf format. If you need a free copy of Adobe Acrobat Reader, click here