COLLEGE-WIDE COMMITTEES
ARTS AND SCIENCES COMMITTEES
STUDENT AFFAIRS COMMITTEES
COMMITTEE DESCRIPTIONS
COLLEGE-WIDE COMMITTEES
ACADEMIC CALENDAR ADVISORY
This committee is responsible for drafting the academic calendar for each academic
year and submitting the draft(s) to the Provost for approval. In 2007-08, the committee completed its recommendations for calendars through 2020. The committee
meets from time to time to discuss any new issues that might have arisen regarding
the calendar since its approval. Normally, the committee should not need to
meet more than a couple times a year, unless in the process of developing drafts
for multiple years. Two changes that have arisen since the last approval process
have been the cancellation of classes for Martin Luther King Day and the adjustment
of graduation in 2007 to accommodate the Jamestown Celebration. Time commitment
by students would be fairly minimal on this committee.
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ADMISSION POLICY ADVISORY
The Admission Policy Committee serves at the pleasure of the Provost. The committee
is composed of eight faculty members from various schools, four students, and
three ex-officio administrators who meet two or three times a year. Its function
is to oversee the College's admission policies and procedures. As such, it works
very closely with the Office of Admission, the Provost for Enrollment and the
Office of Financial Aid. An Admission Athletic Review subcommittee of five persons
(three faculty and two administrators) also meets six or seven times a year
for the purpose of evaluating the admission of athletes requiring further action
outside of the regular admission process.
0 graduate students; 4 undergrads
Additional links: Office
of the Provost , Office
of Financial Aid , Office
of Admissions
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ADVISORY COMMITTEE ON SAFETY AND SECURITY
The Advisory Committee on Safety and Security serves in an advisory capacity
and reports recommendations to the Chief of Campus Police and the Vice President
for Administration. The committee is responsible for providing guidance related
to security issues on the campus which originate from students, faculty, and
staff, and acts as an agent through which community concerns about security
can be addressed. These issues may include, but are not limited to: campus security,
community policing, building effective student/police relationships, promoting
efforts to reduce violence and fear, and communicating security and safety concerns
and solutions across the campus. The committee is expected to meet on a regularly
established schedule, at least twice a semester. Other meetings may be called
to address specific issues that may require immediate students input.
6 undergraduate students
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ASSESSMENT STEERING COMMITTEE
The purpose of this committee is to design and implement a long-range plan to
launch assessment in a new direction. The Committee first reviewed the history
of the revised curriculum at William and Mary. From this overview, they presented
a long-range plan for student assessment in two major sections. The first of
these involves assessment of general education, and includes subsections addressing
evaluation of the revised curriculum and co-curricular activities, and the assessment
of the seven general education requirements. The second major section includes
a plan for the next round of departmental and program assessments. The Conclusion
argues that this assessment plan provides a framework for integrating academic
and administrative resources in the support of the undergraduate program.
0 graduate students; 2 undergraduate students
Additional links: Office of Assessment
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ATHLETIC POLICY ADVISORY
The Committee, composed of faculty appointed by the Faculty Assembly and the
Schools, meets regularly with the Athletic Director, Associate Athletic Director,
Faculty Representative to the NCAA, and the NCAA Compliance Officer to discuss
and monitor the relationship between academics and athletics at the College.
Grade reports for all student-athletes are reviewed each semester, budgetary
issues are discussed; faculty concerns about the role of intercollegiate athletics
are often considered. The Committee recently provided input on the Athletic
Department's Interim-Report on gender equity. Committee members also assist
the Athletic Department in conducting exit interviews with graduating seniors
each spring. The Committee generally meets two to three times a semester.
1 graduate student; 2 undergraduate students
Additional links: Athletic Department
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CAREER SERVICES ADVISORY
The purpose of this all-College committee is to provide an opportunity to review
the work and achievements of the three administrative units on campus designed
to provide career services to students at the College: Career Planning &
Placement in the School of Law, MBA Career Services in the School of Business,
and the Office of Career Services, which serves all undergraduate students as
well as graduate students in the College of Arts & Sciences, the School
of Education, and the Virginia Institute of Marine Science (VIMS).
The committee meets as scheduled, usually no more than once a semester, to
hear reports from the Directors of each of these student services offices. Each
unit is encouraged to use this opportunity to report on initiatives in programs,
services and resources; to share new publications regarding programs and services;
and to explore major issues/concerns/challenges being faced in the job market
and in the career services profession both nationally and at the College.
2 graduate students; 2 undergraduate students
Additional links: Office
of Career Services
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COMMENCEMENT POLICY
The Commencement Policy Committee makes recommendations to the President on
the content and nature of the Commencement weekend activities, including the
format, elements, and sequencing of the ceremony itself; the manner of conferring
degrees; the processes for ticket distribution; the overall coordination for
scheduling and space allocation for weekend events. The Committee also makes
decisions on any Commencement Policy proposals and/or appeals. Members of this
committee are responsible for coordinating the process for selecting the student
Commencement speaker and for identifying who will receive major awards at Commencement
(the Carr Cup, the Botetourt Medal, and the Sullivan Awards). The Commencement
Policy Committee usually meets 4 or 5 times during the academic year, and is
chaired by the Vice President for Student Affairs.
Note: The Undergraduate positions on this committee
are ex officio and not open for general application.
2 graduate students; 3 undergraduate students (Student Assembly President, Senior
Class President, Senior Class Vice President)
Additional links: Commencement
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EQUAL OPPORTUNITY/SEXUAL HARASSMENT
The Director of Equal Opportunity is the Chair of this Committee. The EO/SH
Committee plays an active role in advancing the goals of equal access and diversity
throughout the campus community. The Committee has been at the forefront of
efforts to create a hospitable climate for all of the College's diverse constituents.
In addition, the Committee provides guidance to the Office of Equal Opportunity,
which oversees faculty and administrative hiring and manages the College's compliance
with federal and state equal opportunity laws. The Committee meets monthly during
both the academic year and summer. Members undertake significant initiatives
outside the context of meetings to advance the College's equal opportunity mission.
2 graduate students; 2 undergraduate students
Additional links: Office of Equal Opportunity
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FACULTY COMMITTEE ON UNIVERSITY PRIORITIES
This committee works very closely with the Provost's Office and the Office of
Finance.
The ex officio committee members are the President of the Student Assembly
and President of the Graduate Council.
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FOOD SERVICES ADVISORY
The Food Services Advisory Committee provides regular feedback to the College regarding the dining services contract and dining services. Students and Dining Services managers discuss and resolve problems as they arise. Students receive assessment reports and give feedback. The committee also contributes to the contract review and renewal process. The committee meets for one hour every three weeks during fall and spring semesters. In years when the dining services contract is out to bid, more meetings are needed.
1 graduate student; 16 undergraduate students (4 per class)
Additional links: Dining Services
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HONOR AND JUDICIAL APPEALS COMMITTEE
Hears appeals concerning rulings of the Honor and Judicial Council. This committee
requires a commitment of 2-4 meetings per month.
10 undergraduates; 10 graduate students -- 2 from each of the 5 schools
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HONORARY DEGREES ADVISORY
This committee is charged with accepting suggestions for honorary degrees and
commencement speakers from the community. The committee gathers background on
the nominees, reviews and recommends to the Provost those names that the committee
feels are appropriate. The Board of Visitors makes the final selections. Student
members are on the committee by virtue of held offices. The President of the
student assembly, President of the senior class, and the President of the graduate
council serve as members of the committee. Since the committee does its work
during February and March, (3-4 meetings overall), this means that during the
course of the meeting of the committee, student officers change because of March
elections. Generally the previous year officers start the process, and then
the new officers take over. Student members are responsible for polling their
constituencies to gather names for commencement speakers. They review the suggestions
in the commencement committee with the VP, Student Affairs and bring a ranked
list to the Honorary Degree committee.
Note: The Undergraduate positions on this committee are ex officio and not open for general application.
1 graduate student (Graduate Council President); 2 undergraduate students (Senior
Class President, Student Assembly President)
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IT STUDENT ADVISORY COMMITTEE
The IT Student Advisory Committee provides advice to and serves as a sounding board for the College's Chief Information Officer on issues relating to the university's information technology offerings for students. Graduate and undergraduate student committee members will offer critical insight about IT priorities, services and support for academic, communication, and collaboration-based tools and services. This committee meets 1-2 times per semester.
3 graduate students; 6 undergraduate students
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JUDICIAL COUNCIL
This body has the responsibility for adjudicating charges of alleged misconduct
by students and imposing fair sanctions as provided in the Student Handbook.
The Judicial Council is comprised of faculty, staff, and students (both graduate
and undergraduate). The 13 undergraduate members are selected each year through
a separate application process coordinated by the Dean of Students Office. The
15 graduate student members (3 from each of the 5 graduate schools) are selected
on an annual basis by a process determined by each of the graduate student governing
bodies. Members of the Judicial Council will be trained to serve as panel members
on Judicial Panels. Undergraduate panelists will hear cases involving accused
undergraduates; graduate student panelists will hear cases involving accused
graduate students from their own graduate school communities.
NOTE: The undergraduate members of the Judicial Council are selected through a separate process administered by the Dean of Students Office.
13 undergraduates, 15 graduate students -- 3 from each of the 5 graduate schools
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LIBRARY POLICY ADVISORY
The committee is charged to advise the libraries, president, provost and faculty
on policy matters concerning campus libraries. The committee generally meets
twice a semester.
2 graduate students; 2 undergraduate students
Additional links: Swem Library
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LIVELY ARTS SERIES
This committee meets 4 times (late fall, early spring). In these meetings, members
deliberate about possible artists to invite for concert series. They are responsible
for making final decisions, and as a perk for the time and effort contributed,
committee members receive season tickets for the concert series.
2 graduate students; 2 undergraduate students
Additional links: Lively
Arts Calendar
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PARKING ADVISORY COMMITTEE
The Parking Advisory Committee is responsible for making recommendations to
the Vice President for Administration on parking policy issues including, but
not limited to the decal pricing system, allocation and reallocation of spaces,
and parking fine amounts. The Committee is made up of students, faculty, and
staff. The Committee meets approximately twice a month.
2 graduate students; 3 undergraduate students
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PARKING APPEALS COMMITTEE
The Parking Committee is responsible for: reviewing parking appeals from students,
staff, faculty and visitors; acting on special requests for passes that include
medical reasons, community service volunteering, and work exemptions; and meeting
with those members of the community that want to appeal any decisions in person.
The Committee is made up of students, faculty and staff. The Committee meets
approximately twice a month once the full committee has been established beginning
around October 1.
3 graduate students; 5 undergraduate students
Additional links:
Parking Services
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PUBLICATIONS COUNCIL
Currently, the students who are appointed to serve on the Publications Council
attend a series of 3-6 meetings in the spring of the year. The primary tasks
are to review the applications for editor-in-chief positions (also manager of
the radio station) and to interview the applicants and to officially make the
selections (most of the selections are in fact made in advance by the publications
themselves). The Pub Council also reviews all budget submissions for the coming
fiscal year and approves final budgets for all campus-wide publications. Very
occasionally, there is also a policy matter to be resolved, but the selection
of editors and the approval of budgets are the two primary tasks of the Publications
Council.
1 graduate student; 1 undergraduate student
Additional Links: The Flat Hat,
WCWM
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SUSTAINABILITY COMMITTEE
Formerly the Landscape, Environment & Energy committee. The mission of the new Sustainability committee is currently being updated to reflect the change from the former to the latter. This committee's description will be updated as soon as this information becomes available. It is unclear at this point how many undergraduate and graduate students will be appointed to this new committee.
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WEB ADVISORY COMMITTEE
The W&M Web Advisory Committee provides oversight for the official and public-facing web site of the College of William and Mary. Members of this committee represent the many stakeholders for the W&M web site and will oversee the final phase of the transition of departmental sites after the completion of the re.web project. The committee will also review and prioritize large-scale changes and enhancements to the College's web presence. Finally, the committee will be a conduit for information from and to the many constituencies with interests in the College’s website and will recommend or identify policy matters and budget issues for the attention of the Provost. The committee will meet up to three times per semester.
1 graduate student; 2 undergraduate students
Additional Links: re.web project
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ARTS AND SCIENCES COMMITTEES
EDUCATIONAL POLICY
The Committee on Educational Policy conducts a continuing study of the undergraduate
educational program, regularly reviewing the educational policies and procedures
of the Faculty. It reviews recommendations and requests for changes in the curriculum
brought before it by any member or agency of the Faculty or any officer of the
College. It brings proposals involving changes in educational policy before
the Faculty, together with its recommendations for action, but has authority
to approve or disapprove any changes in the curriculum that do not alter existing
policy.
0 graduate students; 3 undergrads
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GRADUATE STUDIES COMMITTEE
There is a standing Committee on Graduate Studies which makes recommendations
to the Faculty regarding policy, and carries out established policy, with respect
to admissions, curricula, degree requirements, and academic standards in programs
leading to the degrees of Master of Arts, Master of Science, Doctor of Philosophy,
and such other earned post-baccalaureate degrees as may fall within the jurisdiction
of the Faculty; and, concurrently with other Faculties of the College, for all
programs in which members of the Faculty of Arts & Sciences participate
substantially. The Committee on Graduate Studies, of which the Dean of Graduate Studies and Research is chair, includes the Dean of Graduate Studies of the
School of Marine Science and the chairs of departments and directors of programs
of the Faculty of Arts & Sciences offering graduate work or their respective
representatives, and such other members of the Faculty as the Committee on Faculty
Affairs may recommend. This committee meets every other week throughout the academic year.
1 graduate student (President of the A&S Graduate Student Association); 0 undergrads
Additional links: Graduate School
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HONORS AND INTERDISCIPLINARY STUDIES
The duties for the Committee on Honors and Interdisciplinary Studies are: "to
make policy for a variety of honors and interdisciplinary programs including
concentration honors, Monroe Scholars, and interdisciplinary degree programs;
to serve as advisors for Monroe Scholar Summer Projects; and to make policy
and referee proposals for various faculty development programs, including the
May Seminar/University Fellowships program".
0 graduate students; 4 undergraduates
Additional links: The Charles Center
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LIBRARY COMMITTEE
The purpose of this committee is to advise the Dean of Libraries on decisions
relating to Arts and Sciences library resources and policies, and to represent
Arts and Sciences on the University-wide Library Policy Advisory Committee.
The committee meets several times each semester.
1 graduate student; 1 undergrad
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STUDY ABROAD COMMITTEE
The Study Abroad Committee is responsible for overseeing the academic policies of the College’s undergraduate study abroad programs insofar as these policies concern faculty and students in Arts & Sciences. The committee’s oversight responsibilities include curricula and course content of study abroad programs, study abroad enrollments, transfer credits from study abroad programs, and academic issues related to the Resident Directors.
0 graduate students; 1 undergrad
Additional links: The Reves Center
for International Studies
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STUDENT AFFAIRS COMMITTEES
ALCOHOL AND SUBSTANCE ABUSE TASK FORCE
The Alcohol and Substance Abuse Task Force has been created to insure a comprehensive
response to the issue of substance abuse at the College of William and Mary.
It functions shall be:
- Study the incidence of substance abuse on campus and the problems and issues
which emerge from it
- Evaluate College policies and procedures, educational activities, and counseling/referral
services related to substance abuse and recommend changes where appropriate.
- Sponsor and/or facilitate training experiences, educational programs, and other
activities which improve the level or knowledge about substance abuse and enhance
the community's ability to respond.
- Through its programs and services, the Task Force will also seek to encourage
the development of responsible attitudes toward the use of beverage alcohol.
- Specifically in the coming year, while continuing to address issues of alcohol
abuse, the Task Force will give even greater attention to the use and abuse
of other substances.
- The Task Force averages two one-hour meetings each month. Other time commitments
include subcommittee work on a volunteer basis and usually total only one additional
hour for the entire year
1 graduate student; 4 undergrads
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RECREATION CENTER ADVISORY
The purpose of the committee is to offer suggestions to the Recreational Sports
Staff on how to better meet the "Recreational Needs" of the students,
faculty and staff at the College of William and Mary. "Recreational Needs"
incorporates formal and informal programming, as well as equipment and facility
needs. It is our goal to have the members of the committee help be the liaisons
with the William and Mary community to find out what is good and what improvements
are needed. We also would like to use the committee as our sounding board for
new ideas. Our goal is to get the committee to share information with the groups
they are representing.
The committee will meet two to four times a semester. If there is a need we
will meet more frequently. The time commitment normally would be about 2-4 hours
a month.
2 graduate students; 3 undergrads
Additional links: Student Recreation
Center
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SPECIAL INTEREST HOUSING COMMITTEE
The Special Interest Housing Committee is appointed by the Vice President
for Student Affairs, to "plan, allocate and review all protected housing
(both academic special interest housing and housing assigned to organizations
such as the fraternities and sororities)." One responsibility of the Committee
is to establish the timeline and standards for review of the use of special
interest housing by organizations that currently have special interest housing
space allocated to them.
The Special Interest Committee meets two to four times each semester, with
each meeting lasting about one hour. Members work in subcommittees to assess
review reports submitted by groups that currently have Special Interest Housing.
This work takes about two hours in the Spring Semester. In years when proposals
for new Special Interest Housing are submitted, members are also expected to
review the proposals. This takes less than one hour in the Fall Semester.
0 graduate students; 4 undergrads (1 from Greek Housing, 1 from Language Houses/Reves, 1 from an Academic Special Interest House and 1 from any other campus residence)
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